Itinerary Templates define what text and images will be displayed in the itinerary as well as how it will be displayed in terms of things like font type, size, colors, etc... Each departure allows you to select a different Itinerary Template for each of the four different "versions" of the itinerary that you may require. 

  • Outline Itinerary
    This is generally a very high level itinerary that doesn't include much in terms of descriptions or images. Its purpose is to provide the client or travel agent with a quick outline of an itinerary before time is spent on putting together a detailed quote. It may also be sent to a vendor as a basis for them to provide you with a quote for a collection of services.
  • Proposal Itinerary
    This is your selling tool. It tells the client or agent what is or isn't included, your terms and what is unique about your organization. This is often the most image rich of all the itinerary versions, but it may not, for example, include detail on where each meal will be.
  • Final Itinerary
    This version provides the client with all the details they need prior to departing. For example, it may include the address and contact details for each hotel featured in the itinerary as well as notes about specific recommendations.
  • Operational Itinerary
    This version is for the guide or guides and may include items that aren't included on the client version and may include operational comments.

HTML (Hyper Text Markup Language) is the "language" used in creating Itinerary Templates. In addition to HTML, the itinerary system depends upon a PEAK 15 specific set of tags that define the start and end of different sections within the Itinerary and which data elements to "merge" into the template.


Basic Itinerary Template

 

<html>
<head>
    <title>Proposal for {clientname}</title>
</head>
<body>
    {tripname} {departuredates}
    </br>
    {departureday.begin} <!--denotes that what follows should be repeated for each day-->
        <p>Day {day} : {destinations} ({meals})</p>
        {meals&activities&transfers.begin} <!--denotes that what follows should only include costs with a Cost Category type of Meal or Activity or Transfer-->
            {repeater.begin} <!--denotes that what follows should be repeated for each cost returned-->
                <p>{p15_description1}</p> <!--because this is already in a costs repeater section it is not necessary to specify p15_costs as the entity-->
            {repeater.end} <!--ends the repeating of the cost information-->
        {meals&activities&transfers.end} <!--ends the filter on costs-->
    {departureday.end} <!--ends the section that repeats for each day-->
</body>
</html>

  

Basic Itinerary Preview

 

 Trip Name 1/1/2015-1/2/2015
 
 Day 1 : Destination 1 - Destination 2 (BLD)
 
 Description 1
 
 Description 2
 
 Day 2 : Destination 2 - Destination 3 (BLD)
 
 Description 3
 
 Description 4 



Section Types

There are five types of sections:

  • General
     This section contains general information about the Itinerary such as the Trip name,  Dates, Inclusions, Exclusions and Terms and Conditions. Many Itinerary Templates will include more than one General Section that will combine both dynamic content and static content.
     Section tags: None
     Placeholder tags: Departure and Payment Schedule, Trip and Primary Destination 
     Filter tags: None

  • Departure Day
     This section contains information about transfers, activities, meals and accommodations organized by day and start time. It is not unusual for an Itinerary Template to contain several Departure Day Sections with one that provides a summary of Activities and Transfers and another for Accommodations.
     Section tags: {departureday.begin} and {departureday.end}
     Placeholder tags: Cost and Destination, Company 
     Filter tags: Cost Filters

  • Pricing
     This section contains pricing related information.
     Section tags: {pricing.begin} and {pricing.end}
     Placeholder tags: Price 
     Filter tags: Price Filters 

  • Costing
     This section contains a more detailed breakdown of Costs.
     Section tags: {departureday.begin} and {departureday.end}
     Placeholder tags: Cost and Destination, Company 
     Filter tags: Cost Filters 

  • Destinations
     These sections contain Destination information.  One section allows you to pull an alphabetical list of destinations based on destinations listed under the  "Other Destinations" folder of the Trip form.  A second allows you to pull an alphabetical list of all destinations, including the Primary Destination,  Other Destinations and Cost Start and End Destinations.
     Section tags: {otherdestinations.begin} and {otherdestinations.end} or {destinations.begin}  and {destinations.end}
     Placeholder tags: Other Destinations, All Destinations 
     Filter tags: Destination Filters 

The following samples provide an illustration of how these sections may be used together: